As employers;
In the performance of a supplier contract;
For the prevention or detection of crime;
If we have permission from the user, or where otherwise allowed by law, to market services to them.
Good Innovation Ltd may change this policy from time to time. An updated copy can be requested by emailing operations@goodinnovation.co.uk.
Each time you provide us with personal data, you agree that the privacy statement current at that time shall apply to all data which we hold about you.
In the negotiation stage we will process some of your personal data by consent to explore the possibility of our professional relationship. If that relationship does not proceed to a mutually agreed contract we will retain only such data as we are required to by law and in accordance with our retention policy.
When you become our client we will collect contact information such as, but not limited to, name, job title, email address and telephone number. We may disclose personal information to:
third party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, web-hosting and server providers, debt collectors, maintenance or problem-solving providers, marketing or advertising providers, professional advisors and payment systems operators;
our employees, contractors and/or related entities;
our existing or potential agents or business partners;
sponsors or promoters of any competition or partnership we run;
anyone to whom our business or assets (or any part of them) are, or may (in good faith) be, transferred;
credit reporting agencies, courts, tribunals and regulatory authorities, in the event you fail to pay for goods or services we have provided to you;
courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights; and
third parties, including agents or sub-contractors, who assist us in providing information, products, services or direct marketing to you.
third parties to collect and process data, such as Google Analytics.
We will process this data because the processing is necessary for the performance of our mutually agreed contract.
The majority of our client data is stored on a cloud-based system hosted by a third-party. Our staff have access to this system to enable them to act on your behalf.
Good Innovation is the data controller for the information you provide during the employment and application process unless otherwise stated. If you have any queries about the process or how we handle your information please contact us.
What will we do with the information you provide to us?
All of the information you provide during the process will only be used for the purpose of progressing your application, or to fulfill legal or regulatory requirements if necessary.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
We do not collect more information than we need to fulfill our stated purposes and will not retain it for longer than is necessary.
The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for but it might affect your application if you don’t.
We ask you to send us a current CV and a covering letter which will include your personal details including name and contact details. As well as your previous experience, education, referees and any other information relevant to the role you have applied for. Our Operations Manager will have access to all of this information.
Our hiring managers shortlist applications for interview. They will receive all information supplied at that time.
If you are unsuccessful following assessment for the position you have applied for, we may ask if you would like your details to be retained in our talent pool for a period of one year. If you say yes, we would proactively contact you should any further suitable vacancies arise.
If we make a conditional offer of employment we will ask you for further information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in the United Kingdom and seek assurance as to their trustworthiness, integrity and reliability.
Proof of your identity – you will be asked to attend our office with original documents, we will take copies.
Proof of your qualifications – you will be asked to attend our office with original documents, we will take copies.
You will be asked to complete a criminal records declaration to declare any unspent convictions.
We will contact your referees, using the details you provide in your application, directly to obtain references.
If we make a final offer, we will also ask you for the following:
Bank details – to process salary payments.
Emergency contact details – so we know who to contact in case you have an emergency at work.
Information for your inclusion in our pension scheme. We use a data processor for this scheme.
Good Innovation is the data controller for the information you provide for the duration of our contractual relationship unless otherwise stated. If you have any queries about the process or how we handle your information please contact us.
In the negotiation stage we will process some of your personal data by consent to explore the possibility of our professional relationship. If that relationship does not proceed to a mutually agreed contract we will retain only such data as we are required to by law and in accordance with our retention policy.
We will process this data because the processing is necessary for the performance of our mutually agreed contract.
In relation to the special category data we hold about you we will process this in accordance with Article 9(2)(b) of the GDPR, i.e. that that the processing is necessary for the purposes of carrying out the obligations and exercising specific rights of Good Innovation or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject.
HR data is kept in electronic files securely and accessed only by the Operations Manager and her team.
Data processors are third parties who provide elements of our process. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.
Some third parties with whom we share your data are data controllers in their own right in which case they will have their Privacy Notice retention periods.
We have contracts with all third parties to ensure the security of your data that we share with them.
If you are successful, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references.
If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for one year from the closure of that recruitment campaign.
Information generated throughout the assessment process, for example interview notes, is retained by us for one year following the closure of the campaign.
Please see our Privacy Notice for information related to our website.
Others
There may be other individuals with whom we do business and for whom we hold personal data, such as those who work for supplier companies. We process this information in accordance with our contracts with those organisations.
Updating your personal information
You can update your personal information at any time, and change your marketing preferences. To do this please email us at operations@goodinnovation.co.uk.
Your Rights
Under current UK data protection legislation, you have rights as an individual which you can exercise in relation to the information we hold about you.
You can read more about these rights here – https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/